Tryble For Sports LLC (“we”, “us”, “our”) is an academy providing rugby coaching services to children and adults, both in schools and elsewhere. This Privacy Notice explains how we collect, use, store, and share personal information relating to participants, parents/guardians, schools, customers, suppliers and employees. 

​

1. Types of Personal Information We Collect

​

Participants (Children & Adults)

​

• Name, date of birth, address and contact information

• Emergency contacts

• School or organisation details

• Relevant medical or accessibility information

• Attendance and booking records

• Payment information 

​

Images and access information

​

• Photos and videos taken during coaching sessions, matches, events or training 

• Footage or data from CCTV or other security systems

​

Employees

​

• Identity, contact details, right-to-work information, CV, qualifications, references, criminal record, background checks

• Performance and contract records, communication, right-to-work information, use of company systems

• Payroll, bank information, tax, pension and HR records

• Medical or accessibility information where relevant to the role

​

Suppliers & Contractors

​

• Business and contact details, bank details for payment, contractual and communication records

​

Customers, Clients & Schools

​

• Contact names, roles, emails and phone numbers, financial, and contract and communication records

​

2. Children’s Data

​​

We work with children and apply enhanced protection when handling their data.​

​

• Access is restricted to authorised staff

• Information is used strictly for coaching, safeguarding or emergency situations

• Photos/videos are published only with explicit parental/guardian consent

​

Parents/guardians may access, correct, or withdraw consent for their child’s data at any time subject to safeguarding requirements.

​

3. How We Collect Personal Information

​

• Directly from individuals (participants, parents, employees)

• From schools, clubs or organisations we work with

• From suppliers and contractors 

• Through our website 

• From photos/videos taken during activities

• Via CCTV or other company or security systems

​

4. How We Use Personal Information

​

Coaching Services

​

• Registration and scheduling

• Delivering safe and effective coaching

• Communicating updates and information

​

Safeguarding & Health and Safety

​

• Managing medical needs and emergencies

• Complying with safeguarding obligations

​

Business & Administrative Purposes

​

• Payments, invoices, accounting

• Contract management

• Customer support and communication

• For the purposes of security, business protection and public safety

​

HR & Employment

​

• Recruitment and onboarding

• Payroll and tax

• Performance and training

• Compliance

​

Marketing & Media

​

• Publishing photos/videos with appropriate consent

• Sending newsletters or marketing (opt-in only)

​

5. Sharing Personal Information

​

We may share personal information with:

​

Schools & Organisations - to coordinate coaching programmes, safeguard participants, and manage attendance.

​

Employees - as necessary for legitimate business purposes and appropriate coaching delivery.

​

Third-Party Service Providers – as necessary for legitimate business purposes which may include providers of:

​

• Payroll and HR systems

• Legal and financial services

• Cloud storage and data hosting

• Data analytics

• Background, criminal record and right to work checks

• Email and communications platforms

• Website service providers

• Payment systems

​

Regulators or Authorities - if required for legal or compliance purposes.

We never sell personal data.

​

6. Cloud Storage & International Transfers

​

We use secure cloud-based systems that may store or process data in countries outside of Qatar.

​

Where this occurs, we ensure:

• The destination country has an adequacy decision, or

• Standard Contractual Clauses or equivalent safeguards are used, or

• Transfers comply with legal requirements.

​

We apply encryption, access control and other security measures to protect data.

​

7. Legal Bases for Processing

​

We rely on one or more of these depending on the nature of the data:

• Consent

• Performance of a contract

• Legitimate interests

• Legal obligation

• Public task

• Vital interests

​

8. Data Retention

​

We keep data only as long as reasonably necessary.

​

9. Website & Cookie Privacy

​

When you visit our website, we may collect:

• IP address

• Device type and browser

• Pages viewed and navigation paths

• Time spent on pages

• General location (approximate, not precise)

• Referring website or search engine

​

This information is used for website performance monitoring, security and fraud prevention and improving user experience.

​

We may use:

• Essential cookies – required for basic site functionality

• Performance/analytics cookies – to understand how visitors use the site

• Functional cookies – to remember preferences

• Advertising or social media cookies (only if explicitly consented to)

​

We will request consent for any non-essential cookies (e.g., analytics or marketing) where legally required.

​

10. Third-Party Tools

​

If we use external services (examples: analytics, social media plugins, embedded videos), these providers may place their own cookies. 

​

11. Your Rights

​

You may have the right to:

• Access your data

• Correct inaccurate data

• Withdraw consent

• Request deletion (subject to safeguarding or legal obligations)

• Restrict or object to processing

• Data portability (where applicable)

• Complain to a regulatory authority

​

12. Contact Us

​

For any questions about this Privacy Notice or to exercise your rights please use the contact details on our website.